Mayor's Association of Ohio
MAY, 1980
CONSTITUTION AND BYLAWS
ARTICLE I
NAME
This organization shall be known as The Mayors Association of Ohio
ARTICLE II
PURPOSES
Section 1
The purposes of this organization shall be the improvement of municipal government and administration and the promotion of the general welfare of the cities and villages of this State by appropriate means, including but not limited to the following:
(a) Cooperation with The Ohio Municipal League in the maintenance of a central bureau of information and research for the collection, analysis, and dissemination of information concerning municipal government;
(b) The fostering of conferences, meetings, schools and short courses for the discussion and study of municipal problems and the techniques involved in their solution; to provide an opportunity for mayors to meet as a separate group for the discussion of the special problems, responsibilities and experiences of the mayors as a special class of officers and as heads of cities and villages of the state; the rendering of such special and general services as may be deemed advisable; the publication and circulation of such bulletins and reports on municipal government as may be compiled from time to time; and
(c) The securing of harmony of action among the municipalities of Ohio and other agencies of government in all matters which affect the citizens of Ohio creating the awareness of all levels of government of the problems of municipal government in Ohio by presenting the facts and experiences upon which to formulate sound municipal policies.
ARTICLE III
MEMBERSHIP
Section 1
Any municipal corporation incorporated under the laws of the State of Ohio may become a member of The Mayors Association of Ohio by the payment of annual dues as prescribed in Section 2 of this Article.
Section 2
The dues for membership in The Mayors Association of Ohio shall be prescribed by the Executive Committee. No change in the dues schedule shall become effective until it has been announced at an annual meeting. The payment of membership dues on behalf of any municipal corporation by any person or entity shall constitute payment by the municipal corporation.
Section 3
Each municipality holding membership in The Mayors Association of Ohio shall be equally privileged with every other municipal corporation holding membership therein with respect to control, the election of officers and any vote upon any proposition presented for discussion or decision at any meeting of the members.
Section 4
The Executive Committee may, from, time to time, determine classifications of Associates and such persons or organizations as may qualify as an Associate shall pay such annual service charges as may be determined by the Executive Committee. Any person or organization that qualifies as an Associate shall not be a member of The Mayors Association of Ohio and shall not be entitled to vote upon matters before it.
Section 5
Wherever used in this Constitution and By-Laws, the words "member mayors" or "member mayor" shall mean "mayors of member municipalities. "
Section 6
It is hereby determined that membership dues received on and after July 20, 1979 by The Mayors Association of Ohio shall be deemed to have been received as the membership dues for the municipality and that the municipality, not the individual holding the office of mayor, was the member of The Mayors Association of Ohio.
ARTICLE IV
OFFICERS
Section 1
The officers of The Mayors Association of Ohio shall be a President, a First Vice President, a Second Vice President, a Secretary and a Treasurer-, chosen by the Executive Committee from its membership.
Section 2
Duties - It shall be the duty of the Executive Committee to hold and control the property and manage the lawful business of the Mayors Association of Ohio. The duties of all other officers shall be those prescribed by this Constitution and By-laws or customarily incident to such officers or designed by the Executive Committee.
Section 3
Executive Committee - The Executive Committee shall consist of all Past Presidents of the Association as long as they are serving as mayor of an Ohio city or village and forty-four (44) members from twenty-two (22) districts elected for a term of two (2) years each. Each of the twenty-two (22) districts shall be entitled to the representation of two (2) members on the Executive Committee. wherever possible one of the representatives from each district shall be mayor of a village and the other shall be mayor of a city. The district representatives shall be elected at the Annual Meeting of the Association. The President shall appoint a nominating committee of seven (7) member mayors. This nominating committee shall present to the membership, at the opening session of the Annual Meeting of the Association, the names of two (2) Mayors from each of the twenty-two (22) districts. Additional nominations may be made from the floor. All members of the Association shall be entitled to vote upon the names placed in nomination for each district. District members shall be elected by a majority of all members present and voting at the business meeting of the Annual Meeting.
All vacancies on the Executive Committee shall be filled by a majority vote of the Executive Committee present at any meeting, to serve the remainder of the term. It shall be the duty of the Executive Committee to transact the business of the Association. The Executive Committee shall meet not less than three times in each calendar year. Special meetings of the Executive Committee may be called by the President or by any three (3) members of the Executive Committee upon three (3) days written notice mailed to each member of the Executive Committee stating the purpose of such meeting. Eleven (11) members attending shall constitute a quorum at any meeting of the Executive Committee.
Each of the following districts shall be entitled to be represented on the Executive Committee by two mayors as hereinbefore provided in this section:
DISTRICT 1
--Defiance, Fulton, Henry, Paulding, Putnam and William Counties
DISTRICT 2
--Allen, Auglaize, Mercer, and Van Wert Counties
DISTRICT 3
--Hancock, Lucas and Wood Counties
DISTRICT 4
--Crawford, Ottawa, Sandusky, Seneca, and Wyandot Counties
DISTRICT 5
--Ashland, Erie, Huron, Lorain and Richland Counties
DISTRICT 6
--Cuyahoga County
DISTRICT 7
--Ashtabula, Geauga and Lake Counties
DISTRICT 8
--Medina, Portage, Stark, Summit and Wayne Counties
DISTRICT 9
--Columbiana, Mahoning and Trumbull Counties
DISTRICT 10
--Carroll, Coshocton, Harrison, Holmes, Jefferson & Tuscarawas Counties
DISTRICT 11
--Belmont, Guernsey, Monroe, Muskingum and Noble Counties
DISTRICT 12
--Champaign, Clark, Darke, Miami, and Shelby Counties
DISTRICT 13
--Hardin, Logan, Marion, and Union Counties
DISTRICT 14
--Delaware, Knox, Licking and Morrow Counties
DISTRICT 15
--Athens, Meigs, Morgan and Washington Counties
DISTRICT 16
--Fayette, Franklin, Madison, and Pickaway Counties
DISTRICT 17
--Fairfield, Hocking, Perry and Vinton Counties
DISTRICT 18
--Greene, Montgomery and Preble Counties
DISTRICT 19
--Butler, Clermont, Hamilton and Warren Counties
DISTRICT 20
--Brown, Clinton and Highland Counties
DISTRICT 21
--Jackson, Pike and Ross Counties
DISTRICT 22
--Adams, Gallia, Lawrence and Scioto Counties
Section 5
Qualification - Term - Vacancy. Each member of the Executive Committee and each officer of The Mayors Association of Ohio, shall be at all times during his term of office a qualified mayor of an Ohio city or village. The terms of office of the President, First Vice President, Second Vice President, Secretary and Treasurer shall be one (1 ) year, commencing on the first day next following the meeting at which selected and until a successor has been chosen and qualified. All offices are to be rotated between city and village mayors in alternate years. There shall be no automatic progression in office and no such officer shall be eligible to succeed himself, except if he shall be filling the unexpired term of his predecessor in such office. A vacancy shall occur in any office of the Association in the event that the person holding that office resigns, ceases to be an official or employee of a member. city or village, or ceases to occupy the municipal position he held when elected or appointed as an officer, or if the officer misses three (3) consecutive meetings of the Board in any fiscal year of the Association, unless such absence shall be excused by the Executive Committee, and the reasons therefore entered in the proceedings of the Executive Committee. All vacancies of the Executive Committee and in the offices of the President, First or Second Vice President, Secretary and Treasurer shall be filled by the remaining members of said Executive Committee and each person so elected or appointed shall serve for the unexpired term of the person in whose stead he is elected. In the absence of the President at any meeting, the First Vice President shall perform the duties of President, and if the First Vice President is also absent, the Second Vice President shall perform the duties of President.
ARTICLE V
MEETINGS
Section 1
Annual - The annual meeting of The Mayors Association of Ohio shall be held at a time and a place to be designated by the Executive Committee.
Section 2
Special - Special meetings of the Association, other than as provided in Article VIII, may be called by the President, by the Executive Committee, or by not less than any twenty-five (25) member mayors upon ten (10) days written notice mailed to each member of the Association stating the purpose or purposes of such meeting, and not other subject shall be there considered
Section 3
Discussion and Information - Additional meetings to discuss or provide information on any matter of interest to the Association, or any section thereof, may be held on the third Sunday in the months of January, March, May, July, September and November, on a statewide or regional basis. No official business shall be conducted nor any action taken at such meetings unless a special meeting has been called as provided in section 2 of this Article. The Second Vice President shall be responsible for the overall coordination Of such additional meetings held for the purposes of discussion and information. The Association's office in Columbus shall send notices to members of the Association of the time, date, place and subjects to be discussed at such additional meetings. The Mayor of the host city or village shall report on the matters discussed to the Association's office in Columbus.
Section 4
Quorum - The presence of twenty percent (20%) of the member mayors shall constitute a quorum at any meeting of The Mayors Association of Ohio.
ARTICLE VI
VOTING
Except when otherwise provided all voting in meetings of The Mayors Association of Ohio shall be viva voice unless a roll call is demanded by three or more member mayors. A majority of the votes cast shall be necessary for a decision.
ARTICLE VII
COMMITTEES
Section 1. Appointment The President shall appoint such committees as may be deemed necessary for the proper conduct of the work of the Association.
Section 2. Tenure - All appointments to committees, unless continued, shall terminate at the next annual meeting of the Association.
Section 3. Ex-officio Members - The President shall be ex-officio member of all
committees of the Association.
Section 4. Expenditures - No committee shall create any financial liability for the Association unless authorized by the-Executive Committee-and unless a specific appropriation has been made for such an expenditure.
Section 5. Reports - It shall be the duty of the chairman of each appointed committee of the Association to prepare a written report, with the aid or approval of the other members of his committee, and of any employee of the Association who is assigned to such committee covering the work done or conclusions reached by the committee.
ARTICLE VIII
AMENDMENTS
Section 1. The Constitution and Bylaws of The Mayors Association of Ohio may be
amended at any meeting called in accordance with this Constitution by a two-thirds vote of all member mayors, provided that a majority vote of the member mayors represented at any such meeting, a quorum being present, shall be sufficient if notice of the proposed amendment and the language of such proposal shall have been mailed to each member not less than thirty (30) days
prior to such meeting.
